PTO Meeting Minutes

NBMS PTO MINUTES WILL BE POSTED HERE

PTO Meeting Minutes - Sept. 27, 2016

posted Oct 19, 2016, 7:12 PM by North Bethesda Ski Club

North Bethesda Middle School PTO Minutes

September 27, 2016

Invitation was sent out via NBMS PTA Listerv and NB Ski Club Email.

Attendance: John Seabreeze (President), approx. 100 NB parents.

Meeting called to order at 7:00 pm

1. Review of Nominations for PTO Officers for 2016-2017.

    a. President – John Seabreeze

    b. Secretary – Nirmal Babar

    c. Treasurer – Ken Levy

3. Election of PTO Officers for 2016-2017

    a. All three officers were elected unanimously.

4. Treasurer’s Report – 2016-2017 Budget presented to those in attendance

    a. Passed unanimously.

5. Discussion of 2016-2017 Ski Club

6. Meeting adjourned at 8:00pm

PTO Open Meeting Minutes - 5/21/15

posted Oct 2, 2015, 6:17 AM by North Bethesda Ski Club   [ updated Oct 2, 2015, 6:18 AM ]

North Bethesda Middle School PTO Minutes

May 21, 2015

Invitation was sent out via NBMS PTA Listerv and NB Ski Club Email in early May 2015
Attendance: John Seabreeze (President), Peter Walter (Treasurer), Barbara O’Donnell, Steve G, Lisa C, Laura, F, Diana E, Alan K, Geoff C, Jeff P, Mark L, Mel G.
Meeting called to order at 7:30pm

1.       Approval of Minutes from August 27, 2014 Meeting- passed unanimously

2.       Review of Nominations for PTO Officers for 2015-2016

a.       President – John Seabreeze

b.      Secretary – Barbara O'Donnell

c.       Treasurer – Peter Walter

3.       Election of PTO Officers for 2015-2015=6 Year

a.       All three officers were elected unanimously.

4.       Treasurer’s Report – 2014-2015 End of Year – presented to those in attendance.

5.     Discussion of 2015 Ski Club

6.     Meeting adjourned at 8:00pm

PTO Open Meeting Minutes - 8/27/2014

posted Sep 27, 2014, 1:23 PM by John Seabreeze

North Bethesda Middle School PTO Minutes

Wednesday, August 27, 2014

Invitation was sent out via NBMS PTA Listerv in mid-August 2014
Attendance: John Seabreeze (President), Peter Walter (Treasurer), Barbara O’Donnell, Jeff Popkin
Meeting called to order at 7:30pm

1.       Approval of Minutes from March 13, 2014 Meeting- passed unanimously

2.       Review of Nominations for PTO Officers for 2014-2015

a.       President – John Seabreeze

b.      Secretary – Jordana Goodstein

c.       Treasurer – Peter Walter

3.       Election of PTO Officers for 2014-2015 Year

a.       All three officers were elected unanimously.

4.       Treasurer’s Report – 2013-2014 End of Year – presented to those in attendance.

5.       Organization of Ski Club

a.       Leaders

                                                               i.      NBMS Relationship – Peter

                                                             ii.      Chaperones – Joradana

                                                            iii.      Junior Chaperones – Jordana

                                                           iv.      POD Volunteers – Mary

                                                             v.      Ski Liberty – John

                                                           vi.      Registration Set-Up – John

                                                          vii.      Registration Follow-Up/Bus Assignments/Cards/Helmets – Barbara

                                                        viii.      Pass Management – TBD

                                                           ix.      NBMS Care Cards / Donation – TBD

b.      Finalized Fall Dates

                                                               i.      9/30: Info Night

                                                             ii.      10/6: Pre-Registration Begins

                                                            iii.      10/16: Registration Night @ 7pm Online

                                                           iv.      10/24: Forms Due

                                                             v.      Week of 12/8 or 12/15: NCC & Helmet Pick-Up

c.       Finalized Spring Dates

                                                               i.      1/2/15                   No School

                                                             ii.      1/9/15                   Trip #1

                                                            iii.      1/16/15                Trip #2 (MLK Wknd)

                                                           iv.      1/23/15                Trip #3

                                                             v.      1/30/15                Trip #4

                                                           vi.      2/6/15                   Trip #5

                                                          vii.      2/13/15                No Trip (Pres Day Wknd)

                                                        viii.      2/20/15                Make-up Day

                                                           ix.      2/27/15                Early Release

                                                             x.      3/6/15                   --

6.       Meeting Adjourned at 8:15pm.

PTO Open Meeting Minutes - 3/13/2014

posted Sep 27, 2014, 1:15 PM by John Seabreeze

NBMS PTO Quarterly Meeting Minutes

Wednesday, March 13, 2014

Attendance:       John Seabreeze (Pres), Peter Walter (Treas), John Morgan, Annette Nahim, Barbara O’Donnell, Alan Kimmel, Gary Remtsch

Treasurer’s Reports presented as YTD through 3/13/14.

Moved and seconded to present NBMS with a $500 donation to the “Principal’s Fund” for needy students.  Passed unanimously.

Survey of Ski Club participants results reviewed and discussed.  Key findings:

Parents (50)

·         Online process good, but not great, especially the Night Club Pass purchase.

·         Email communication from the club excellent.

·         Morning Equipment great; Evening Pick-Up excellent.

·         Overall Ski Club Experience excellent.

·         Suggestions reviewed and will be taken into account for next year’s planning.

Students (49)

·         Bus ride up/back mostly great.  Skiing/boarding excellent.

·         Lessons and Food rated lower.

·         Overall Ski Club experience excellent.

·         Note: 8th graders under-represented.

·         Suggestions reviewed and will be taken into account for next year’s planning.

Nominations solicited for PTO Officers for 2014-2015.  John Seabreeze nominated for President.  Peter Walter nominated for Treasurer.  Jordana Goodstein nominated for Secretary.  No other nominations were provided.  Election will be held at the summer meeting.

PTO Open Meeting Minutes - 10/3/2013

posted Sep 27, 2014, 1:12 PM by John Seabreeze

North Bethesda Middle School PTO

Minutes of October 3, 2013 Meeting

Invitation was sent out via the NBMS PTSA listserv several times in September 2013.

Attendees:   John Seabreeze (President), Peter Walter (Treasurer), Brian Lee (Secretary), and approximately 100 parents.

Opened at 7:30pm

President John Seabreeze read the minutes of the May 16, 2013 meeting.  No changes were submitted.  All those present voted unanimously to pass the minutes as read.

Treasurer Peter Walter presented the 2012-2013 financial summary statement.  He also presented the 2013-2014 budget.  No changes were submitted.  All those present voted unanimously to pass the budget as presented.

No other business was presented to the PTO.

With no other business, the meeting was adjourned at 7:40pm.

Signed, Brian Lee, Secretary

 

Immediately following the PTO Meeting, a Ski Club information meeting was held.  Items discussed were:

·         What is Ski Club?

·         Parent Volunteers

·         Ski Club Day Of Procedures

·         Ski Club Night Of Procedures

·         Safety

·         Registration

·         Pre-Registration begins Monday 10/7, and online registration is on Thursday 10/17 at 7:00pm sharp.

PTO Open Meeting Minutes - 5/16/13

posted Jun 1, 2013, 8:15 AM by John Seabreeze   [ updated Jun 1, 2013, 8:15 AM ]

North Bethesda Middle School PTO

Minutes of May 16, 2013 Meeting

Invitation was sent out via the NBMS PTSA listserv on 5/13/2013 as a reminder for the meeting.

Attendees:   John Seabreeze (Secretary), Peter Walter (Treasurer), Brian Lee

Opened at 7:35pm

Secretary John Seabreeze read the report of the Nominating Committee from the March 21, 2013 meeting.  The Nominating Committee of John Morgan, Kevin Canavan, and Annette Nahin presented the follow slate of three individuals as nominees for 2013-2014 officers of the NBMS PTO:

·         Secretary – Brian Lee

·         Treasurer – Peter Walter

·         President – John Seabreeze

Those in attendance at this meeting were asked to vote on each candidate separately.  For each office, the vote was 2 Yes, 0 No, and 1 Abstention.

Treasurer Peter Walter reported that no change in the NBMS PTO funds since our last meeting.  He is preparing to close the books on 6/30/13 and will begin tax form preparation soon thereafter. 

Secretary John Seabreeze led a discussion about getting on the NBMS Calendar, setting up a PTO listserv, and changes in registration for next year. 

The next meeting is scheduled for June 20, 2013.  However, the consensus of the group is that given the attendance at this meeting, it will likely be moved to the next fiscal year.

With no other business, the meeting was adjourned at 8:00pm.

Signed, John Seabreeze, Secretary

 

PTO Open Meeting Minutes - 3/21/13

posted Apr 7, 2013, 4:24 PM by John Seabreeze   [ updated Apr 7, 2013, 4:24 PM ]

North Bethesda Middle School PTO

Minutes of March 21, 2013 Meeting

Invitation was sent out via the NBMS PTSA listserv on 3/15/2013 as a reminder for the meeting.

Attendees:  Joanne Forbes (President), John Seabreeze (Secretary), Peter Walter (Treasurer), John Morgan, Gretchen Gibney, Kevin Canavan, Kathy Jan, Geoff Piemme, Brian Lee, Annette Nahin, Margaret McGhee

Opened at 7:35pm

Treasurer Peter Walter reported that the previously received Notice of IRS Penalty for late filing of the PTO’s 2010-2011 taxes, which were filed at the same time we applied for non-profit status, was nullified by the IRS.  Peter also reported a balance of $15,300.46, an increase over the beginning of the Fiscal Year of more than $3,000.  This gain was due to buses costing less than budgeted.  A suggestion was made that a Return Check Fee be added to next year’s Ski Club application.

President Joanne Forbes entertained nominations for the Nominating Committee.  Three individuals were nominated – John Morgan, Kevin Canavan, and Annette Nahin – and unanimously elected.  The Nominating Committee sought initial nominations for the three offices, and three individuals were nominated:

·         Secretary – Brian Lee

·         Treasurer – Peter Walter

·         President – John Seabreeze

The Nominating Committee will entertain other nominations between now and the next PTO Meeting, at which they will present a slate of officers for election.  Joanne finished this section of her report by describing the history of the PTO and PTSA, particularly their memberships and officers.

President Joanne Forbes opened a discussion on Ski Club Wrap-Up.

Kathy Jan gave a report on Ski Club Registration, describing the differences between online and manual registration, preferring the latter due to the size of the Ski Club.  She also described the Care Card program, with 3 to 4 winners per year for 3 years.  Lastly, she gave a report of First Aid coverage at the Ski Club nights, reporting no trips to the hospital for participants and only minor injuries.  Keys to this success were identified as an increased focus on safety pre- and at ski club events.  A suggestion was made that participants should be incentivized to take lessons, thereby increasing their ability to ski safely within their ability.

Peter Walter gave a report on the POD, which he said went well this year.  He suggested that more non-chaperone parents volunteer, so as not to do double-duty.  The few remaining items were given to NBMS lost and found.

Gretchen Gibney gave a report on Communications.  She has been managing the club’s gmail account for 3 years, with several hundred e-mails between September and March.  She also described the process, including pros and cons, of contributing to the NBMS PTSA listserv.  She suggested a Ski Club listserv be set up for next year.  A suggestion was made that we get Ski Club stuff out earlier before the first trip.  Lastly, she provided a report on the Parker Award for the past 2 years.

John Seabreeze gave a report on Ski Club Activities.  He reported that 247 students registered, with an average attendance of 223 (or 91%) at each of 5 nights (ranging from 237 on first night to 209 on last night).  He reported that we had 15 Adult Chaperones, 3 Teachers, 8 Junior Chaperones, and 2 Drivers for the year.  We averaged 23 Total attending per week, or an average of 1 chaperone per 10 students.   Lastly, he reported on feedback received from chaperones this year:

·         Ideas to improve experience for students: color-coded ID tags by bus number, helping students group themselves by ability level, and more help for first-year members.

·         Ideas to improve experience for chaperones: separate volunteers for POD and night chaperones, buses need to carry more paper towels and TP, and buses with seat belts.

The police presence at pick-up on the last two trips was discussed and the general consensus was that it helped parking lot safety and order.

Joanne Forbes gave a report on the Junior Chaperone program.  The first year there was 3; this year there was 8.  A good extra set of eyes, and helpful in all aspects of the trip.  The program will continue next year.

The meeting ended with an open forum, with a collective thank you to Joanne, Gretchen, and Kathy for their years of service to the PTO and Ski Club.  Also, a collective thank you to all the volunteers from this year.  

The next meeting is May 16, 2013.

No other business was presented.

Meeting adjourned at 8:33pm.

Signed, John Seabreeze, Secretary

 

PTO Open Meeting Minutes - 1/17/2013

posted Jan 18, 2013, 6:06 PM by John Seabreeze   [ updated Jan 18, 2013, 6:06 PM ]

Minutes of the North Bethesda Middle School PTO, Inc.

Open Meeting – January 17, 2013  @ 7:30pm

Media Center, North Bethesda Middle School

 

Invitation was sent out via the NBMS PTSA listserv on 1/17/2013 as a reminder for the meeting.

Attendees:  Joanne Forbes, John Seabreeze, Peter Walter

Opened at 7:35pm

Treasurer Peter Walter reported that a Notice of IRS Penalty was received for late filing of the PTO’s 2010-2011 taxes, which were filed at the same time we applied for non-profit status.  Peter will work with both current and future officers to draft a letter requesting that the penalty be waived as it was not our intention to file the 2010-2011 tax return late.

Treasurer Peter Walter reported that the current balance in our account is $16,043.65, which is about $4,000 higher than anticipated due to the savings of using Haymarket as our bus company. 

Treasurer Peter Walter moved that pre-approved drivers for ski club trips and other designated PTO business that requires the use of a personal car be reimbursed $0.23/mile.  A travel reimbursement form must be completed, and then approved by either the President or Secretary, and the Treasurer, before being paid.  This is effective for all mileage incurred since 7/1/2012.  Seconded and passed.

President Joanne Forbes suggested that at our next meeting on March 21st, the following items be covered: insurance renewal, slate of officers, and volunteer duties for 2014.

No other business was presented.

Meeting adjourned at 8:00pm.

Signed, John Seabreeze, Secretary

PTO Open Meeting Minutes - 9/20/12

posted Jan 18, 2013, 6:05 PM by John Seabreeze   [ updated Jan 18, 2013, 6:05 PM ]

Minutes of the North Bethesda Middle School PTO, Inc.

Open Meeting – September 20, 2012  @ 7:30pm

Classroom, North Bethesda Middle School

 

Invitation was sent out via the NBMS PTSA listserv on 9/19/2012 as a reminder for the meeting.

Attendees:  Joanne Forbes, John Seabreeze, Peter Walters, Paul Grothaus, Ann Cai, Cathy Martin, Brian Lee, Karen Danco, Dave Zimmer, Mark Rashid, Scott Strearns, Jill Campanzano, Katherine A.

Opened at 7:35pm

President Joanne Forbes presented an overview of the PTO as a non-profit organization.  She led introductions of the officers – Secretary John Seabreeze and Treasurer Peter Walter  - and all of those in attendance.

President Joanne Forbes answered questions about what else the PTO does beside sponsor the ski club, and led a discussion on how the organization is always looking for other options from parents who are willing to volunteer and commit to an activity’s success.

Secretary John Seabreeze presented that the organization is maintaining PTO Plus Insurance for the 2012-2013 year.  A brief discussion was held on why the PTO maintains insurance.  Also, John reported that bids have been sent out to bus companies, including Eyre and Haymarket. 

Treasurer Peter Walter reported that the organization had a bank balance of $10,356.90. 

A discussion then occurred about the PTO’s primary activity – the ski club.  We discussed information night, chaperone duties, safety, buses, the Parker Award (deadline of 10/3), CARE Card winners, lessons, and registration.  A call was made for volunteers, of which several signed up.

The meeting was adjourned at 8:25pm.

Signed, John Seabreeze, Secretary

PTO Meeting Minutes - August 23, 2012

posted Sep 20, 2012, 3:45 PM by John Seabreeze   [ updated Sep 20, 2012, 3:45 PM ]

NBMS PTO MEETING MINUTES

August 23, 2012

1. Opening at 7:00pm

a. Officers in Attendance: Joanne F (President), Peter W (Treasurer), John S (Secretary)

b. Other in Attendance: Gretchen G, Amy T, Kathy J, Jill C

2. Treasurer Report

a. Peter reported that he has reorganized tracking of expenses in 2010-2012 to better comply with filing tax returns.

b. Amy noted that new signature cards will need to be done for Joanne & Peter.

3.

Update on PTO Meeting Schedule for School Year 2012-2013

a. Joanne shared tentative dates for open meetings: 9/20, 10/18, 11/15, 12/20, 1/17, 2/21, 3/21, 4/18, 5/16, 6/20.

b. Suggested timing: 7pm Officers, 7:30pm Open.

c. Ski/Snowboard Club agenda items during each meeting.

4. Update on Taxes and 501c3 for PTO

a. Joanne shared that taxes have been mailed and 501c3 application will be mailed this weekend.

5. Update on PTO Insurance

a. Joanne summarized history of coverage. John volunteered to work with Joanne to review existing policy and quotes prior to October 2012 renewal.

6.

Ski/Snowboard Club Dates

a. Joanne shared dates for ski club nights: 1/4, 1/11, 1/25, 2/1, 2/8, (3/1 make-up, since 2/15 is holiday weekend, and 2/22 is early release day).

b. Attendees agreed by consensus to rename Ski Club as Ski/Snowboard Club.

7. Ski/Snowboard Club Planning (Lead)

a.

Open House at Liberty: 9/13 (Kathy)

i. Kathy shared history of registration process, and pros/cons of online. Group discussed a number of options:

1. Repeat online process (with supposed improvements).

2. Move back to paper. Look into having two checks vs. one check to simplify treasury/taxes.

3. Request Liberty to send reps to handle registration; possibly take credit cards too.

4. Set-up several (6+) laptops for parents to do online at NBMS.

ii. Kathy will review options with Liberty staff and report back to group.

b.

Preparation for Parent Information Night: Tentative 9/26 (Joanne)

i. Joanne to coordinate agenda and speakers.

c.

Ski Club Registration and Bus sign up Night: Tentative 1st/2nd Week of Oct (Kathy)

i. Kathy to select dates and coordinate process.

ii. Suggestions included having all forms checked in hall while people wait in line; limiting group registration to certain # of forms per adult (i.e., 4).

d.

Parker Award (Gretchen)

i. Gretchen volunteered to lead the process. At least 4 volunteers are needed. Joanne and Jill volunteered also.

e.

Care Card Program (TBD)

i. Not discussed.

f.

Coordinate Chaperones and Run Bus Detail (John & Peter)

i. John and Peter volunteered to coordinate chaperones and run bus detail.

ii. Joanne to provide history and best practices. Discussion centered around mixture of skiers/non-skiers, team players, good communicators with children, and committed people.

g.

Junior Chaperone Program (Joanne)

i. Joanne volunteered to lead this program.

h.

Manage POD (Gretchen)

i. Gretchen volunteered to manage POD (with assistance from Peter who pays for it, and Joanne who orders it) and be there for drop off and pick up of it

ii. Gretchen will work with Mio to have shelves put in POD

iii. Gretchen will staff/or coordinate staffing of Friday morning for drop off of equipment at POD

i.

Communication (Gretchen, Joanne, & John)

i. Gretchen will answer/forward all incoming email

ii. Gretchen and Joanne will post ski/snowboard club announcements to NBMS Listserv

iii. John to manage updating of website. Joanne to provide training.

j.

Reserving buses (Joanne)

i. Joanne to reserves buses.

8. Closing at 8:15pm

a. Minutes recorded by John S, Secretary.

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