PTO Open Meeting Minutes - 1/17/2013

posted Jan 18, 2013, 6:06 PM by John Seabreeze   [ updated Jan 18, 2013, 6:06 PM ]

Minutes of the North Bethesda Middle School PTO, Inc.

Open Meeting – January 17, 2013  @ 7:30pm

Media Center, North Bethesda Middle School


Invitation was sent out via the NBMS PTSA listserv on 1/17/2013 as a reminder for the meeting.

Attendees:  Joanne Forbes, John Seabreeze, Peter Walter

Opened at 7:35pm

Treasurer Peter Walter reported that a Notice of IRS Penalty was received for late filing of the PTO’s 2010-2011 taxes, which were filed at the same time we applied for non-profit status.  Peter will work with both current and future officers to draft a letter requesting that the penalty be waived as it was not our intention to file the 2010-2011 tax return late.

Treasurer Peter Walter reported that the current balance in our account is $16,043.65, which is about $4,000 higher than anticipated due to the savings of using Haymarket as our bus company. 

Treasurer Peter Walter moved that pre-approved drivers for ski club trips and other designated PTO business that requires the use of a personal car be reimbursed $0.23/mile.  A travel reimbursement form must be completed, and then approved by either the President or Secretary, and the Treasurer, before being paid.  This is effective for all mileage incurred since 7/1/2012.  Seconded and passed.

President Joanne Forbes suggested that at our next meeting on March 21st, the following items be covered: insurance renewal, slate of officers, and volunteer duties for 2014.

No other business was presented.

Meeting adjourned at 8:00pm.

Signed, John Seabreeze, Secretary