Ski Club Chaperone Guidelines

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<

North Bethesda Ski Club - 2018 Chaperone Guidebook

SKI CLUB DATES & CANCELLATIONS

·        2018 Ski Club Trips:

Friday, January 5

Friday, January 12

Friday, , January 19

Friday, February 2

Friday, February 9

Friday, February 23 (Make-Up)


·        CancellationsIf NBMS is closed or closes early on the day of a Ski Club trip, that trip is cancelled.  In addition, the PTO may decide to cancel a trip due to weather conditions or other circumstances.  Cancellations will be posted at www.nbms-pto.org and sent to all e-mail addresses on record.

YOUR RESPONSIBILITIES AS A CHAPERONE

·        Attendance:  Attend each trip as scheduled.  In the event you are unable to make one of the trips, you must notify the Head Chaperone, so a substitute can be arranged.

·        Jacket:  You will be provided, and must wear at all times, a dark blue chaperone jacket as the outer-most layer on the bus and at Liberty Mountain.  If you are part-time, return your jacket at the end of each trip.

·        Bus Safety:  Ensure the safety and well-being of all students on your bus – to the best of your ability – while travelling to and from Liberty Mountain.

·        Mountain SafetyBe a good role model.  You must wear a helmet if you SkiFollow all mountain/skiing/boarding rules to the letter.

·        NBMS/Bus Duties:  Fully complete duties as described later in this packet.   You may only get your lift ticket/equipment after your duties are complete.

·        Liberty Duties:  Serve as a resource for all students – to the best of your ability – while at Liberty Mountain.  However, you are not directly responsible for supervising students while they are on the mountain.

·        All StudentsAll students are your responsibility, not just your own child.


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

FOR YOUR OWN SAFETY

·        DetentionIf necessary, do not detain a child in private; only do so in a public area in the presence of other adults.

·        Discipline:   See next page for details about discipline.  Should you witness or hear about a student breaking a rule, address the situation and alert either your Lead Chaperone (on bus) or PTO Leadership Team (at Liberty).

·        Injuries/IllnessSee next page for details about injuries and illness.  Should you witness or hear about a student being injured or ill, it is your primary responsibility to seek Ski Patrol assistance, and then manage the situation until relieved by the designated NB chaperone.  Under no circumstances are you to contact the student’s parents or emergency contact.

·        Gender IssuesWe have both male and female chaperones. Please take advantage of this fact should gender-sensitive issues arise.

·        Substances:  Do not consume alcohol or use smoking products at anytime during the trip.  Doing so will result in your immediate dismissal as a chaperone on this and for every future trip.

·        LoaningDo not loan money or equipment to students. Individuals needing such assistance should see a member of the PTO Leadership Team.

·        SigningDo not sign an equipment rental agreement for any student.  Individuals needing such assistance should see a member of the PTO Leadership Team.

·        Skiing/Boarding: You are highly encouraged to Ski with other adults.  Look for the blue jackets at the bottom of the lifts, and join a group.

·        DO NOT UNDER ANY CIRCUMSTANCES provide skiing or boarding lessons or advice to students except for your own child.  This includes close friends of you or your child.  Should you see a student in need of assistance on the mountain, seek the professional assistance from the ski patrol, ski instructors, or lift operators, who can assist the student.


>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

DISCIPLINE

We want all students and chaperones to have a good time and enjoy a safe trip. Spirits will be high, but it is your responsibility as a chaperone to make sure students behave safely and according to expectations. For the safety and welfare of all students, chaperones may:

·        Separate or re-seat individuals on the bus.

·        Relocate students on the bus to a seat next to a chaperone.

·        Use physical restraint on a child, but only as necessary for the safety of the child or of others.

·        Detain a child in a public area.

·        Temporarily confiscate a child's Night Club Card or other personal item.

·        Remove a ski lift ticket if you have direct knowledge that the child is skiing/boarding without a helmet or in a clearly unsafe manner.

If possible, seek assistance/guidance from a second Chaperone.  In any case, immediately alert either your Lead Chaperone (on bus) or PTO Leadership Team (at Liberty).  All incidents should be reported so that follow-up can occur.

INJURIES OR ILLNESS – WHAT TO DO

In case you witness or hear about an injury or illness, follow these steps:

·        An injured or ill participant should go/be taken to the Ski Patrol/First Aid.

·        If the participant is immobilized or otherwise seriously injured on the slopes, direct someone to notify the Ski Patrol or a Lift Operator immediately. Ski Patrol will bring the injured person down from the slopes.

·        The Ski Patrol will call a designated NB chaperone.  The designated NB chaperone will have the student’s emergency contact information and will be solely responsible for contacting the student’s parents.

·        Stay with the participant until you are relieved by this NB chaperone.


>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

MORNING POD VOLUNTEER DUTIES – AT NBMS

·        Arrival at NBMS:  POD Volunteers must arrive at NBMS for the first ski trip by 7:00 AM, and for subsequent trips by 7:10 AM.  Park on the street or main lot, and then meet in tennis courts lot.  Do not park in the tennis courts lot.  Check-in with the Head POD Volunteer upon arrival. 

·        Duties:  Spread out as assigned.  POD Volunteers are needed as traffic control, bus assignment (first trip), bus and identity bag tagging (first trip), bag grabbing and POD loading.  Cars start arriving at 7:15 AM.

·        Bus AssignmentsIf a parent or student does not know their student’s bus assignment, utilize the list to determine.  There are absolutely no changes.

·        Bus Bag TaggingEvery bag must be tagged with the appropriate color bus tag, and old color bus tags must be removed.   Equipment does not need to be bus tagged if it is not in a bag.  Just put loose equipment in the POD.


o   Bus 1 - Yellow

o   Bus 2 – Red

o   Bus 3 – Blue

o   Bus 4 – Green

o   Bus 5 – Orange

o   Bus 6 – White


·        Identity Bag Tagging:  If you receive a bag that is not labeled with a student’s name, add a name tag to the bag, writing the student’s name.

·        Bag Grabbing and POD LoadingIt is easiest if you grab the bags from the car, rather than the parent getting out.  After labeling on the first trip, put the labeled bags/equipment in the appropriate POD. 

·        SafetyYou are in charge of safety.  If a parent or student acts in an unsafe manner, confront it directly to maintain a safe environment.  If you observe unsafe driving, please do your best to identify the parent and report the information to the PTO Leadership Team.  We will follow-up.

·        Departure from NBMS:  POD Volunteers are dismissed at 8:15am.

·        Late OpeningsIf a one hour delay, adjust all times by one hour.  If a two hour delay, adjust all times by two hours.  If no school, no ski club.


>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

BUS CHAPERONE DUTIES – AT NBMS

·        Arrival at NBMS:   Bus Chaperones must arrive at NBMS for the first ski trip by 2:20 PM, and for subsequent trips by 2:30 PM.  Park on the street or main lot, and then meet in tennis courts lot.  Do not park in the tennis courts lot.  Check-in with Michael Uhlman, Head Chaperone upon arrival. 

·        Chaperones on Bus:  Four chaperones are assigned to each bus.  The Lead Chaperone must sit in the front or middle.  The other three chaperones must be spread out to include the front, middle, and (near) back.  It is likely that a student will be sitting next to a chaperone, as our buses are full.

·        Unloading PODS:  After a short meeting, all chaperones must assist with unloading the PODS, placing bags in designated piles based on bus number.    Equipment will be placed in a designated area, regardless of bus. 


o   Bus 1 - Yellow

o   Bus 2 – Red

o   Bus 3 – Blue

o   Bus 4 – Green

o   Bus 5 – Orange

o   Bus 6 – White


·        Bus LoadingOnce students are dismissed from school at 3:00 PM, at least one chaperone must be on each bus and one chaperone by each bus door.  Students are solely responsible for moving the bags and equipment from the piles into/onto the bus.  Do not load a bag for a student, ever.  Instead, find the student, have them get off the bus and load it themselves.

·        Bus AttendanceEach Lead Chaperone will take attendance on the bus.  Other chaperones will assist in maintaining quiet and order during attendance.  At least two chaperones must count heads and verify that count with the Lead Chaperone’s count before the bus is clear to depart. 

·        Departure from NBMSSki Club buses will load beginning promptly at 3:00 PM, with a goal of leaving NBMS no later than 3:20 PM, once the Head Chaperone clears all buses for departure.  All buses leave together. 



>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

BUS CHAPERONE DUTIES – ON THE BUS TO LIBERTY

·        On the BusThe Lead Chaperone will read aloud necessary announcements.  During this time, other chaperones will help to maintain quiet and order.  The Lead Chaperone will start/control a DVD movie.  All chaperones will periodically walk up and down the aisles with a trash bag to collect garbage and assist where necessary.  The focus is safety, so use your best judgment to maintain order on the bus.  Chaperones may not sleep nor have headphones on during the bus ride.

·        Arrival at LibertySki Club buses will arrive at Liberty between 4:30 PM and 5:00PM, depending on NBMS departure time and I-270 traffic.    On our first trip, a member of the Ski Patrol will enter the bus and speak prior to students unloading.

·        Unloading at LibertyAt least two chaperones from each bus should exit the bus prior to the students, opening the storage bins and begin their assigned duties (described later).  At least one chaperone should be the last person off the bus, verify all ski bags/equipment are gone from under the bus, and dismiss the bus driver to parking. 

·        Arrival Duties at LibertyEvery bus is assigned a particular duty (described later).  You must complete this duty prior to your getting lift tickets and/or rentals, and before heading out onto the mountain or up into the lodge.

·        Buses Depart Liberty Unloading AreaOnce the buses depart the Liberty unloading area, there is no access to the buses except in an emergency (i.e., medication).  In the likely event that a student forgets his/her bag or equipment necessary for skiing/boarding, guess what?  We break that rule.  Grrrr.   Direct the student to a member of the PTO Leadership Team and we will do our best to assist in getting the necessary bag/equipment.  Grrrr.

·        Student Missing His/Her CardDirect the student to proceed to Group Sales to receive a new card and/or lift ticket.



>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

BUS CHAPERONE DUTIES – ARRIVAL/DEPARTURE DUTIES

·        Special Duties Chaperones

o   At least one chaperone will be assigned to be at the lesson area between 5:15 PM and 5:45 PM.  Be active/vocal in assisting NB students find the right lesson group.  

o   At least one chaperone will be assigned to be at the group sales area at arrival.  Serve as a resource to help students get their card/pass, and then get them back into the flow of rentals/lessons/etc.

 

·        Bus 1 Chaperones

o   Arrival:  Maintain safety/order as NB students exit buses and head to the lift lines.  Enforce no running, which may require some raised voices.  Do this for all six buses.  You are dismissed once all six buses are fully unloaded and buses have left.

o   Departure:  Go to the traffic circle by 9:15 PM.  Keep students on the sidewalk.  Do not allow students to leave sidewalk until all six buses have arrived and are parked.  Once buses ready, proceed to Bus 1.   

 

·        Bus 2 Chaperones

o   ArrivalGo directly to the lift ticket line and assist until all NB students get through.  One at end of the line (enforcing no cutting, and ensuring everyone has a helmet), one at front of the line (helping to direct traffic to windows), and two at lift ticket exit (helping to get lift tickets onto jackets).  Once they have their lift tickets, direct them to ski or board rental areas.  You are dismissed once all NB students are through the lift ticket lines.

o   Departure:  Go to the base of the mountain by 9:15 PM.  Direct NB students to return to ski and board rental locations.  Head to the bus area for loading by 9:25 PM.



>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

CHAPERONE DUTIES – ARRIVAL/DEPARTURE DUTIES (continued)

·        Bus 3 Chaperones

o   ArrivalGo to the ski rental room and assist until all NB students get through.  (You will be sharing this duty with Bus 5 Chaperones).  One chaperone at front of room directing traffic.  Remaining chaperones roaming/assisting with boots, lockers, etc.  Make sure they leave the room with a helmet.  Once they have their equipment and ski pass on their jackets, direct them to mountain.   You are dismissed once all NB students are through the rental area.

o   Departure:  Go to the ski rental room by 9:15 PM.  Assist students in removing boots, finding stuff, etc.  Clear the room of NB students by 9:30 PM.  Head to the bus area for loading.  At least one chaperone should leave by 9:25 PM to be on the bus at 9:30 PM.

 

·        Bus 4 Chaperones

o   Arrival:  Go to the board rental room and assist until all NB students get through.  One chaperone at front of room directing traffic.  Remaining chaperones roaming/assisting with boots, lockers, etc.  Make sure they leave the room with a helmet.  Once they have their equipment and ski pass on their jackets, direct them to mountain.  You are dismissed once all NB students are through the rental area.

o   Departure:  Go to the board rental room by 9:15 PM.  Assist students in removing boots, finding stuff, etc.  Clear the room of NB students by 9:30 PM.  Head to the bus area for loading.  At least one chaperone should leave by 9:25 PM to be on the bus at 9:30 PM.

 


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

CHAPERONE DUTIES – ARRIVAL/DEPARTURE DUTIES (continued)

·        Bus 5 Chaperones

o   ArrivalGo to the ski rental room and assist until all NB students get through.  (You will be sharing this duty with Bus 3 Chaperones).  One chaperone at front of room directing traffic.  Remaining chaperones roaming/assisting with boots, lockers, etc.  Make sure they leave the room with a helmet.  Once they have their equipment and ski pass on their jackets, direct them to mountain.  You are dismissed once all NB students are through the rental area.

o   Departure:  Go to the ski rental room by 9:15 PM.  Assist students in removing boots, finding stuff, etc.  Clear the room of NB students by 9:30 PM.  Head to the bus area for loading.  At least one chaperone should leave by 9:25 PM to be on the bus at 9:30 PM.

 

·        Bus 6 Chaperones

o   Arrival:   Go to the base of the mountain.  As NB students arrive, ensure they have helmets on.  As time goes on, look for “loners” and assist in pairing up skiers/boarders.  Direct new skiers/boarders to the lesson area by the clock tower.  New skiers/boarders should walk over there with their equipment.   You are dismissed once all NB students are out of the rental area.

o   Departure:  Go to the lodge by 9:15.  Direct NB students on upper level to go to lower level.  Supervise area around coffee/donut shop on lower level, directing NB students to get their food/drinks and move out to buses by 9:30.  At least one chaperone should leave by 9:25 PM to be on the bus at 9:30 PM.

 


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

BUS CHAPERONE DUTIES – AT LIBERTY

·        Choose to Ski:  You must exchange your coupon or show your card to get a lift ticket/rental equipment/lesson.  All chaperones must wear a snow sports helmet and your blue jacket as the outer-most layer at all times.  Follow all rules to the letter.  Serve as a resource for NB students; intervene when you see a problem/issue where you can assist.    

·        Choose to Lodge ItYou may use your coupon to get a lift ticket/rental equipment/lesson at a different time.  You must wear your blue jacket at all times.  We encourage you to hang out on the second floor by/at our NB table.  Periodically get up and walk around the lodge, serving as a resource for NB students and intervening where necessary.  While in the lodge, periodically walk around the dining areas, pizza area, and lower snack shop area looking for potential issues involving NB students.  Busiest times are between 6:45 PM – 7:15 PM and between 8:45PM – 9:15 PM.

·        Departure Duties at LibertyEvery bus is assigned a particular duty (described earlier).  You must have all rental equipment turned in and be ready to complete this duty at the assigned time.

·        Loading at Liberty:   Ski Cub buses start loading at 9:30 PM.   All students must be on board by 9:45 PM.   Students are solely responsible for loading their bags and equipment into/onto the bus.  At least one chaperone must be on the bus before students can enter.  At least one chaperone should be outside to assist with getting students onto the bus. 

·        Bus AttendanceEach Lead Chaperone will take attendance on the bus.  Other chaperones will assist in maintaining quiet and order during attendance.  At least two chaperones must count heads and verify that count with the Lead Chaperone’s count before the bus is clear to depart. 

·        Departure from Liberty:  We depart no later than 10:00 PM, once the Head Chaperone clears all buses for departure.   


>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

BUS CHAPERONE DUTIES – ON THE BUS BACK TO NBMS

·        On the BusThe Lead Chaperone will read aloud necessary announcements.  During this time, other chaperones will help to maintain quiet and order.  The Lead Chaperone will start/control a DVD movie.  All chaperones will periodically walk up and down the aisles with a trash bag to collect garbage and assist where necessary.  Chaperones may not sleep nor have headphones on during the bus ride.

·        Arrival at NBMS: Ski Club buses will arrive at NBMS in the bus unloading area between 11:00PM and 11:15PM, depending on Liberty departure time and I-270 traffic.   

·        Departure from NBMSChaperones for each bus are dismissed once all students are off their bus, all equipment is removed from under/inside the bus, and all trash is picked up from inside the bus.  The Lead Chaperone will collect all lost and found items and PT chaperone blue jackets.   The Lead Chaperone will dismiss you and the bus driver once he/she determines the bus is clear.


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

LEAD CHAPERONE DUTIES – AT NBMS / ON THE BUS TO LIBERTY

·        Bus Number:  Place the color bus number in the window upon arrival.

·        Four Chaperones on Bus:  Lead Chaperone must sit in the front or middle.  The other chaperones must be spread out to include the front, middle, and (near) back.  Prior to students arriving, assign seating for each chaperone.

·        Bus Driver:  Lead Chaperone is the liaison with the bus driver.  Introduce yourself and establish a good rapport/communication. 

o   By contract, we are responsible for maintaining a clean bus.  Work with your team and the students to keep the bus clean. 

o   By contract, the bus driver may not drive faster than 65mph.  If you observe unsafe speeds by the bus driver, address it directly at that moment and tell a member of the PTO Leadership Team.

·        Bus AttendanceLead Chaperone takes attendance while the other chaperones assist in maintaining quiet and order.  At least two chaperones must count heads and verify that count with the Lead Chaperone’s count before the bus is clear to depart.   

o   Record all “Present” and “Absent” on the date’s attendance sheet, and only clear the bus for departure once you are absolutely sure you have the correct attendance.   

o   Any discrepancies or issues, seek assistance from the Head Chaperone or a member of the PTO Leadership Team.  Do not depart until the Head Chaperone clears all buses for departure.

·        Food and Beverages on BusReasonable amounts of food and drink are permitted on the bus. No energy drinks or open cups are permitted on the bus.  Any foods or beverages used in an inappropriate manner should be confiscated.  Students must throw all trash in receptacles provided.

·        On the BusYou have complete authority and control over all on the bus, and may restrict any activity or move any student at any time.  Your focus is on ensuring the safety of all students and chaperones. 



>>> READ ALOUD EACH TRIP AS YOU LEAVE THE NBMS PARKING LOT <<<
NB SKI CLUB STUDENT EXPECTATIONS

Ski Club members are expected to adhere to MCPS and North Bethesda Ski Club rules, and be cooperative and respectful to each other and chaperones at all times.  The following behaviors are absolutely unacceptable, and will be reported to your parents and/or the school, and are cause for being kicked out of Ski Club:

·        Refusal to cooperate with a chaperone’s direct request,

·        Threatening, abusive, obscene, or violent behavior, gestures, or language or bullying (such as verbal harassment, physical assault, or coercion),

·        Throwing of anything on or out of the bus,

·        Refusal to sit properly and remain seated on the bus,

·        Vandalism, graffiti, or defacement of the bus in any way,

·        Any inappropriate use of the on-board bathrooms,

·        Interfering with the bus driver or the safe operation of the bus,

·        Alcohol, drug, or tobacco use,

·        Sexual activity of any kind,

·        Violation of the Liberty Mountain Code of Conduct,

·        Inappropriate behavior in the lodge area including food fighting,

·        Pranks or practical jokes that threaten the safety or well being of you or others, or that create a perception thereof, and

·        Leaving the lodge and slopes.  Liberty shuttle buses, tubing area, and hotel area are strictly off limits to NB students at all times.

Additionally, and this is really important – so listen carefully:

·        Helmets are required to be worn at all times while skiing and snowboarding. If you are seen skiing or snowboarding without your helmet on, your lift ticket will be taken away for the evening and you will sit in the lodge. If you ski or snowboard without your helmet again, you will be kicked out of ski club.

·        You must be on the bus and in your seat by 9:45PM.  If you are late, you will not be allowed to ride the bus for the next ski trip.  So don’t be late.  Be off the mountain by 9:15 PM and in the bus loading area by 9:40 PM at the latest.

·        Students not riding the bus back to NBMS from Liberty must provide a signed note from their parents to me, the Lead Chaperone.



>>> READ ALOUD EACH TRIP AS YOU EXIT ROUTE 15 <<<
LIBERTY MOUNTAIN CODE OF CONDUCT

Ski Club members are expected to adhere to Liberty Mountain Code of Conduct and the Skier/Boarder Responsibility Code.  Failure to do so is unacceptable, and is cause for getting kicked out of Ski Club.  So, you must:

·        Be courteous and polite to other guests and employees at all times

·        Ski or board in a safe, responsible manner

·        Don't Ski or Board fast or in a reckless manner

·        Observe all posted signs

·        Do not use foul or offensive language, comments, or gestures

·        Do not throw snowballs or other items at any time or place, including from lifts or in the lift lines

·        Understand and abide by the "Skier/Boarder Responsibility Code" at all times

SKIER/BOARDER RESPONSIBILITY CODE

·        Always stay in control and be able to stop or avoid other people or objects. People ahead of you have the right of way. It is your responsibility to avoid them.

·        You must not stop where you obstruct a trail, or are not visible from above.

·        Whenever starting downhill or merging into a trail, look uphill and yield to others.

·        Always use devices to help prevent runaway equipment.

·        Observe all posted signs and warnings. Keep off closed trails and out of closed areas.

·        Prior to using any lift, you must have the knowledge and ability to load, ride, and unload safely. Do not jump from lift. In event of prolonged stoppage, the Ski Patrol will evacuate you.

·        If you have a collision resulting in an injury to another snow sports participant, it is your responsibility to stay at the collision site until the Ski Patrol arrives.

·        Do not go down trails too difficult for your ability.


 

>>> READ ALOUD ON FIRST TRIP AS YOU EXIT ROUTE 15 <<<
LIGHTS OUT PROCEDURE AND SUGGESTIONS

If the lights go out on the slopes tonight or any night:

·        Do not panic.

·        Pull over to the side of the trail and stop.

·        Wait for your eyes to adjust to the reflective light.

·        If there is enough light to see, proceed with caution very slowly to the bottom of the hill.

·        If there is not enough light to see, stay put and wait for the ski patrol.

·        Do not move or ski over any emergency equipment including glow sticks.

LOCKER RENTAL PROCEDURE AND SUGGESTIONS

If you need a locker:

·        Lockers are located in the ski rental area.

·        The lockers come in small ($3), medium ($5), and large ($10).

·        A medium locker can hold shoes and average size bags (backpack) for 3 to 4 people.  Talk to your friends on the bus and plan on sharing if you can.

·        You have to rent them at one of two kiosks which are located at the far end of the ski rental area.

·        These lockers can be opened as many times as needed throughout the night.

·        *VERY IMPORTANT* You must select a 4-digit code. Try to select a number series that everyone can remember.

·        Should you have any problems, look for an NB Ski Club chaperone.


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

LEAD CHAPERONE DUTIES – ON THE BUS TO LIBERTY

·        DVD Movie:  During the bus ride up and back, play G-rated and PG-rated DVDs.  Do not play PG-13, R, unrated, or pre-1985 PG movies.  Bring your own selection of DVDs for best results.

·        Reminders to Share with Students on BusRead these out loud on the bus throughout the trip up as best practices for the students to remember:

o   Take With You: “When you arrive at Liberty, make sure you have and take all snow gear, equipment, money, phone, and your Night Club Card.  You will not be able to return to the bus to retrieve anything.”

o   Leave Behind:  “Leave your school bags and instruments behind.  Secure your valuables.  If you don’t want to have it lost or stolen, take it with you and put it in a locker or keep it in a closed pocket.”

o   Lift Tickets:  “You must get a lift ticket with your Night Club Card.  If you don’t have your Night Club Card, you must go to Group Sales.”

o   Rentals:  “If you signed up for rental equipment, you get it after your lift ticket.  Chaperones will assist you with this process.”

o   Lessons:  “If you signed up for lessons, take them.  This is absolutely critical for first-time and beginning skiers.  It’s only one hour of the
4 ½ hours we’ll be here, and you will not have fun or get any better as a skier or boarder if you don’t take them.  Don’t let your friends pressure you into not taking them.  You need them! And they’re fun.  Lessons are at 5:45pm and 7:00pm by the clock tower.”

o   Ski Buddy:  “Don’t ski alone.  If you find yourself alone, find a chaperone.”

o   Dinner:  “Don’t forget to come in and eat dinner.  Most students take a break between 6:45pm – 7:15pm.”

o   Injured or Ill:  “If you get hurt, go to the Ski Patrol or a lift operator.  They will let us know and we will meet you at First Aid.”

o   Need Help?  “Look for an NB chaperone in the lodge or on the slopes wearing one of these blue jackets.  There are 25 of us here, so it shouldn’t be hard to find one.  We are always here to help when needed.”



>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

LEAD CHAPERONE DUTIES – AT LIBERTY

·        Arriving at LibertyRemind students they must remain seated until the bus has arrived at its final stopping point in the bus circle. A Ski Patrol person will board to greet each bus on the first trip. 

o   REMIND STUDENTS THEY MUST BE ON THE BUSES BY 9:45 PM.  That means be off the slopes by 9:15 PM, ski gear returned by 9:30 PM, and in the bus loading area by 9:40 PM.

o   Remind students that they must return to NBMS on the bus unless they have a signed note turned in to you stating otherwise.  No exceptions!

·        Chaperone Ski Lift PassesDistribute ski lift passes to chaperones without NCC cards.  Questions?  See a member of the PTO Leadership Team.

·        Unloading at LibertyAt least two chaperones from each bus should exit the bus prior to the students, opening the storage bins and begin their assigned arrival duties (described earlier).  At least one chaperone should be the last person off the bus, verify all ski bags/equipment are gone from under the bus, and dismiss the bus driver to parking. Assign before arriving. 

·        Binder:  Leave the binder on the bus while at Liberty Mountain.


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

LEAD CHAPERONE DUTIES – DEPARTING LIBERTY

·        Departure Duties at LibertyEvery bus is assigned a particular duty (described earlier).  Discuss and assign roles before arriving.

·        Loading at Liberty:   Ski Cub buses start loading at 9:30 PM.   All students must be on board by 9:45 PM.   At least one chaperone must be on the bus before students can enter.  At least one chaperone should be outside to assist with getting students onto the bus.  Assign before arriving.

·        Bus AttendanceThe Lead Chaperone will take attendance on the bus.  Other chaperones will assist in maintaining quiet and order during attendance.  At least two chaperones must count heads and verify that count with the Lead Chaperone’s count before the bus is clear to depart.   

o   Record all “Present” and “Absent” on the date’s attendance sheet, and only clear the bus for departure once you are absolutely sure you have the correct attendance.   

o   Any discrepancies or issues, seek assistance from the Head Chaperone or a member of the PTO Leadership Team.  Do not depart until the Head Chaperone clears all buses for departure.

o   Students not riding the bus back to NBMS from Liberty must provide a signed note from their parents notifying the Lead Chaperone. Remind students on arrival at Liberty that unless they have already given you a note signed by their parents indicating otherwise, they must return on the bus.  No exceptions.


 

>>> ALL CHAPERONES MUST READ ALL INFORMATION <<<
North Bethesda Ski Club - 2018 Chaperone Guidebook

LEAD CHAPERONE DUTIES – ON THE BUS BACK TO NBMS

·        On the BusLead Chaperone will start/control a DVD movie.  Your focus is on ensuring the safety of all students and chaperones.  You have complete authority and control over all on the bus, and may restrict any activity or move any student at any time.

·        Bus Driver:  Lead Chaperone is the liaison with the bus driver. 

o   By contract, we are responsible for maintaining a clean bus.  Work with your team and the students to keep the bus clean. 

o   By contract, the bus driver may not drive faster than 65mph.  If you observe unsafe speeds by the bus driver, address it directly at that moment and tell a member of the PTO Leadership Team

·        At “2 Miles to 270/495 Merge”Remind students who wish to call their parents to advise them we are 10 minutes from NBMS.

·        Arrival at NBMS: Ski Club buses will arrive at NBMS in the bus unloading area between 11:00PM and 11:15PM, depending on Liberty departure time and I-270 traffic.  

o   Trash: Students are expected to gather and dispose of trash. Check that the on-board bathroom is left in good order.

o   Stuff: Remind students to double-check that they have all of their personal belongings – both onboard and under –before leaving.

·        Departure from NBMSLead Chaperones may dismiss Chaperones and Bus once all students are off their bus, all equipment is removed from under/inside the bus, and all trash is picked up from inside the bus. 

o   Lost and Found ItemsCollect all lost and found items and give them to the PTO Leadership Team. 

o   Part Time Chaperone JacketsCollect and give to PTO Leadership.

o   Binder and Bus Number:  Remove binder and color bus number from bus.  Keep this in your personal belongings for the following week.